Ken Paxton

Definitions of Categories

"Public information of the agency" or "agency information" is information recorded in any medium (whether electronically or on paper, audio or video tape, microfilm, etc.) that is collected, assembled, or maintained by that agency or by another person or entity on behalf of the agency and the agency either owns the information or has a right of access to it.

  1. Agency Publications:

    Printed material offered for sale or free distribution by the agency created for the purpose of conveying information to the public. Only agency publications that are requested through a written open records request are meant to fall within this category for reporting purposes.

  2. Budget Information:

    Agency information reflecting an itemized summary of internal agency expenditures for a given period of time along with proposals for financing them.

  3. Contract Information:

    Information relating to a written agreement entered into by the agency and another party(ies) which is written and enforceable by law.

  4. Expenditures/Revenues:

    Agency information reflecting an itemized detail of internal agency expenditures/revenues for a given period of time. Examples include vouchers, invoices, billing statements, etc.

  5. Financial Information:

    Information relating to the financial status or monetary resources of non-governmental entities.

  6. Information Regarding Agency Operational Policies and Procedures:

    Information which reflects an agency plan or course of action intended to influence and determine decisions, actions, and other matters of the agency. Also, information reflecting a set of established forms or methods for conducting the affairs of the agency.

  7. Litigation Information (Pending):

    Agency information pertaining to legal proceedings which are not yet completed or are awaiting conclusion.

  8. Litigation Information (Closed):

    Agency information pertaining to legal proceedings which have reached a final conclusion. The case is closed.

  9. Meeting (Agendas):

    Information reflecting outlines of things to be done, as items of business or discussion to be brought up at a meeting.

  10. Meeting (Minutes and Back-up Materials):

    Documents, cassettes, transcripts and any other form of recording which constitute the record of the proceedings of a meeting.

  11. Names and Voting Records of Agency Officials:

    This category includes requests for the names of agency officials as well as requests for the voting records of agency officials where a vote has taken place.

  12. Permit/License Applications:

    Applications and supporting documents completed for the purpose of attaining any permit or license from an agency.

  13. Personnel Information:

    Any and all information relating to agency employees or officials including any investigations conducted on an employee or official.

  14. Purchase Orders:

    An agency contract accepting a seller's offer to deliver goods or services with payment to be made following delivery. A written authorization calling on a vendor or supplier to furnish goods or services to the person making the order.

  15. Regulatory/Reporting Information:

    Agency information produced or maintained in the course of the agency's compliance with regulations or reporting requirements.

  16. Rules:

    An agency regulation or bylaw governing agency procedures or controlling conduct.

  17. Student Directory Information:

    Student directory information includes the following: the student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student. NOTE: REPORT UNDER THIS CATEGORY IF YOU ARE A STATE UNIVERSITY ONLY.

  18. Statistical Information:

    Agency information pertaining to the collection, analysis, interpretation, and presentation of data.

  19. Administrative Rulings/Final Orders:

    Information relating to or copies of any rulings or final orders handed down from an administrative or quasi-judicial body. Examples include Attorney General Open Records Decisions, Attorney General Open Records Letter Rulings, Attorney General Opinions, any order or ruling from an administrative law judge, and State Office of Administrative Hearings rulings, including dispute resolution findings.

  20. Police Reports (offense, accident, etc.):

    An official statement of facts or proceedings prepared by a licensed peace officer in order to give an account of, to relate, to convey or to disseminate information. NOTE: THIS CATEGORY OF INFORMATION APPLIES TO REPORTS OF LICENSED PEACE OFFICERS EMPLOYED BY STATE AGENCIES.

  21. Criminal Investigations:

    Information maintained as part of a systematic examination or inquiry into criminal activity.

  22. Right of Access Information:

    Information is to be reported in this category when an individual is utilizing his or her statutory right of access to his or her own information maintained by the agency.

  23. Other:

    All other information that does not fall within the above defined categories.